This Privacy Policy explains how iFranchise HRMS handles personal and employment-related information within the workplace platform so employees, managers, and HR teams understand what is processed and why.
1. Information we process
The platform may process employee identity details, contact information, attendance and leave records, payroll-related data, documents, performance information, organizational assignments, and system activity needed to operate HR processes.
Depending on your role and organization settings, additional workplace records such as approvals, onboarding details, or asset information may also be processed.
2. Why we process information
Information is processed to support day-to-day workplace operations, including attendance tracking, leave management, payroll access, employee administration, approvals, reporting, and internal communication.
Processing is limited to what is needed for business operations, security, auditability, and compliance with company policy and applicable law.
3. Access and permissions
Access to personal and employment data is role-based. Employees, managers, HR, and other authorized roles see only the information relevant to their responsibilities.
Administrative and elevated access is restricted to authorized personnel and controlled through the platform permission model.
4. Sharing
Workplace data is intended for internal use. Information is shared only with authorized personnel or systems required to deliver HRMS services.
iFranchise HRMS does not sell personal workplace data to third parties.
5. Retention and security
Records are retained for as long as needed for employment, operational, legal, or audit requirements, in line with company policy.
Technical and organizational controls are used to help protect information against unauthorized access, alteration, or disclosure.
6. Your responsibilities and requests
Keep your profile and submitted information up to date where you are allowed to edit it.
For privacy-related requests or concerns, contact your HR administrator. Requests will be handled according to company policy and applicable requirements.